Administrator Business Operations

ADVANCE NORTHUMBERLAND

About Us  

Advance Northumberland is a diverse property investment & development business, delivering opportunities to improve prosperity, tackle inequalities and drive economic growth in support of Northumberland County Council.

Whether its support for new and developing businesses, the remediation of challenging brownfield sites, building of large-scale manufacturing units, delivering new purpose-built offices, delivery of major town centre redevelopments, including complex retail developments, leisure facilities or the delivery of high-quality market sale and affordable housing it can all be found in this unique regeneration company.

We work collaboratively with stakeholders and partners, delivering positive physical and economic development.  Focusing on the needs and aspirations of the county, addressing economic, housing and infrastructure challenges whilst capitalising on Northumberland’s significant assets and opportunities. We deliver a comprehensive regeneration capability to improve the County’s economic prosperity, regenerate communities, improve liveability and create a more connected and aspirational County.

In doing so, we will support a broader county-wide assets-based approach to promote economic growth and an improved quality of life for its communities. Building on the opportunities emerging from North of the Tyne and Borderlands initiatives to enhance its regeneration impact, taking its lead from Northumberland County Council, and working in collaboration with key partners.

Our Business Operations team supports the business with a wide variety of support from arranging meetings and travel to ordering stationery and office supplies. This is an additional role in the team, providing general administrative support including the processing of purchase orders and invoices. The role is to provide support to our colleagues to deliver for the business

OUR VALUES

 Our values are at the centre of our activities, linking to our vision to make Northumberland a wonderful place for people to live work and do business.

· Dedication – passionate and tenacious about delivering for Northumberland.

· Honesty – working to the highest standards of integrity and accountability.

· Collaboration – deliver in partnership with Northumberland County Council and organisations across the public and private sectors.

THE BENEFITS OF WORKING FOR US

We care about our colleagues and their wellbeing and have been nationally recognised for this. Apart from the competitive salary, we also have fantastic benefits. We focus on our colleague’s health, wealth, and lifestyle. We like to think our benefits package is one of the best around!

Salary – £12.60 per hour / £24,242.40 pro rata

Annual leave - Start with 26 days, increasing to 31 days with service (fte). Of course, you’ll have public holidays too!

Pension - Generous employer contributions of 8%. You pay 2%, although you can choose to pay more if you want.

Financial Benefits - Enjoy the security of free life assurance, an employee referral scheme (earning £1,000 per recruited referral), and our Cash plan App with discounts and cashback at top retailers. Free on-site parking at all locations.

Wellbeing & Lifestyle Services - Access our colleague assistance programme with 24/7 support, GP services, mental health support and, dental and optical plus a range of other health therapies. We also have a cycle to work scheme and home electronics schemes, both of which are salary exchange, so you pay less National Insurance.

Private Health care – option to join scheme on completion of probationary period.

Motoring Benefits - Take advantage of exclusive employee vehicle-leasing schemes, through NHS Fleet.

THE ROLE

This is a new additional role to support the team with administration tasks. The role is fast paced, you will need to have the ability to be an effective communicator both written and verbal. You should have good IT skills and be able to learn new systems.

To apply:

Please send your CV and a letter of application saying why you want to work for us and what you’d bring to the role, together the completed application form included in this pack. Please send these to: workforus@advancenorthumberland.co.uk

For an informal discussion, please contact: Deborah Evans on 07807 494501

Closing date for applications – 6th June at 10.00am

We may close this role early if we receive sufficient applications.

If you wish to withdraw your consent for us to process your application, please email us at: workforus@advancenorthumberland.co.uk

No agencies please

Job Description and Person Specification

Job title: Administration Assistant – Corporate Services

Reports to: Business Operations Manager

Team members: N/A

Location: Wansbeck Workspace

Duties and Responsibilities:

Provide cross functional finance administration; to include purchase order creation and the processing of company purchase invoices in an accurate and timely manner.

Provide general administrative support for Business Operations (Procurement, ICT, Governance and Operations), Marketing, and Health and Safety.

Responsible for all purchase order and invoice administration for Business Operations (Procurement, ICT, Governance and Operations), Marketing and Health and Safety.

Responsible for stationery and corporate equipment ordering, including PPE, and maintaining records as required.

Filing, mail handling, archiving and all general administration to support the running of the Head Office and the wider Corporate Services department.

To provide a meet and greet welcome for corporate visitors: liaison with Workspace Reception team, meeting visitors at the Advance Northumberland waiting area, notifying colleagues of visitor arrival and arranging hospitality.

To support the preparation of Board and Committee performance reports as directed.

To support inbound mail and distribution for all departments based at Head Office.

Generic Requirements for all colleagues

· Contribute to the creation of a positive culture in line with Advance Northumberland values

· Show commitment to equality and diversity in the workplace and ensure this is reflected in all activities

· Ensure a safe and sustainable working environment is promoted across the business

· Contribute to the financial performance of the business, in line with role responsibilities

· Undertake other reasonable duties as requested

Personal Specification

Essential Criteria

You must have:

· Communication and interpersonal skills.

· Ability to work on own initiative and as part of a team, whilst managing workload and balancing changing priorities and deadlines.

· Computer literacy, and able to use Office 365 (specifically Outlook, Word and Excel) products, internet, intranet and databases.

· Experience of visitor and diary management.

· Experience of providing administrative support